With the help of Amazon and other ordering services, Canada Post reported last year that they shipped $2 billion in packages alone. With much of the standard mail preoccupied with shipping packages, there’s little time or place for important contracts and documents. If you’ve got an important document to send out, same day couriers are still one of the best options around.
While we’re deeply embedded in a digital era, many government documents, contracts, and legal forms need to be physically in pen and ink. This can be irritating to those of us who are used to doing things online. However, with the help of couriers, we can get documents where they need to be with similar efficiency.
If you’re looking to ship an important document out, here are 5 tips to get the job done.
1. Bundle It With Other Important Packages
If you’re sending out a bunch of packages along with important contracts or packages, you could save money by bundling everything together. Sending a single document on its own might end up costing you a lot more than adding it to your other shipment.
When you’re doing business with another company, it’s common to have to send out lots of items concurrently. Rather than rush them out individually, you think about what you need to send so you can make one big shipment. You should think similarly when it comes to your important documents.
When you’re shipping documents, it’s easy for things to get lost in the shuffle so be sure that you number it separately from the rest of the shipment. If it’s possible, make a copy of the document so that in case your recipient doesn’t see it at first, you can back everything up. If you’re needing a confirmation, you’ll be able to get that from your courier.
2. Ship It Out First Thing
The best way to ship out an important document is to send it out first thing in the morning. Rather than have it sit around on your desk all day, you should call a courier service right away. As soon as you get in the office, your first priority should be to get your important documents out the door.
When you prioritize shipping out documents, you’ll be able to put your mind at ease. Rather than adding it to your long list of things to do on any given day, getting it out the door can be a huge relief to you and your team.
Any competent courier will be able to tell how important the document is by the kind of services you order for it. If it’s a rush order, they’ll know to handle it quickly and securely. If it’s an immediate order, it will be the focus of their attention until the mission is completed.
3. Make Sure Your Packaging Is Secure
When you’re sending out important documents, you need to make sure that they’re safe and secure. A waterproof envelope is your safest bet. Be sure that it’s secure and has no holes.
You also want to make sure that your documents can’t be intercepted by anyone who sees them being delivered. Make sure that you choose an opaque envelope. There are solidly colored plastic envelopes that seal with an adhesive.
For an extra layer of security, you can place your documents in a sealed paper envelope and then seal that with a plastic envelope. This will tell your recipient that you took every effort to protect their privacy. They’ll be sure to appreciate this effort.
4. Give Yourself Time
While it’s easy for time to get away from any of us with all the demands of the day, you should leave yourself an adequate amount of time to send documents. Procrastinating for no reason or leaving your duties until the final day will only stress out your team and leave room for failure.
Send your documents out as soon as they are fully prepared. Once you’ve got all the signatures that you need and all the people signed on that are essential to the forms, get them out the door.
Don’t hesitate and leave yourself panicking for a last minute rush solution. While many couriers offer same day or even faster delivery, your important documents shouldn’t wait. Serve your business, your clients, and your collaborators well by planning ahead and setting a delivery date that gives them time to respond.
Waiting until the last minute just clogs up the pipeline.
5. Immediate if Need Be
So it’s the due date for a very important contract or filing and you haven’t sent it out yet. It’s after noon and you’re starting to sweat, thinking you won’t get another chance to send out your documents. Thankfully express delivery in Canada offers lots of options.
There are courier services that can help by sending your documents out within a couple of hours. You could even have your documents delivered in 90 minutes or less.
Immediate services are going to be more expensive than standard delivery or courier services, but you’ll get an added level of priority. When you request an immediate delivery, staffers and drivers will be alerted to your needs. They’ll adjust their own day to ensure that they can serve you on the schedule you need it.
Rather than stay stressed out and nail-biting until the moment that the end of business for the day arrives, rest assured when you order immediate couriers.
Sending an Important Document Can Be Done Quickly
When you’re sending an important document via a courier, you’ll be assured that it’s arriving safely and securely.
You can track your shipment and be sure that it gets to its destination when your courier agreed it would. Your best bet is to leave enough time where you’re not stressed out and watching the clock as it travels on its path.
If you want to know the 5 best qualities of a good delivery service, check out our guide here.